Withdrawal from the University
A notice of intent to withdraw requires a student to contact an office designated by an institution as the point where the official withdrawal process begins, as defined by U.S. Department of Education (34 CFR 668.22).
At the University of Northern Colorado, official notification of intent to withdraw occurs when a student notifies the Office of the Registrar of his or her intent to withdraw (via telephone, in person, or through written notification).
The date a student notifies the Office of the Registrar of his or her intent to withdraw will be used as the official withdrawal date from UNC. Please note that if a student sends a letter to the Office of the Registrar to provide notification of intent to withdraw, the official withdrawal date is the date that the letter is received by the UNC Registrar.
Current withdrawal deadline dates can be found on the Office of the Registrar website at http://www.unco.edu/regrec/Current%20Students/Registration/Withdrawal.html.
In some instances UNC may use a student’s last documented date of attendance or academic engagement in an academically related activity in one or more courses as the official withdrawal date if the date of attendance or academic engagement occurred after the official notification described above.
Students who wish to completely withdraw from all courses in the current semester, whether planning to return to UNC or not, must contact the Registrar's Office at 970-351-2231 to begin this process.
Requesting information about withdrawal, such as the potential consequences of withdrawal, does not constitute an official notification of intent to withdraw from the University of Northern Colorado.
Withdrawals must be completed by the complete schedule withdrawal deadline of the semester; withdrawals after the deadline will not be permitted. See the Short Course calendar for courses that do not meet for the entire semester.
If a student withdraws from UNC due to major extenuating circumstances, or an incident of such trauma and major proportions that the student could not have reasonably been expected to possess the capabilities necessary to complete the academic period satisfactorily or complete the University withdrawal process described above, UNC will determine the withdrawal date that most accurately reflects when a student ceased academic attendance or academic engagement (See Grading Language, Academic Attendance). In such cases, students must file the appropriate appeal form located on the Office of the Registrar’s website at http://www.unco.edu/regrec/Current%20Students/Registration/Withdrawal.html.
In some instances, a second party (e.g., Dean of Students personnel, Counselor, etc.) may provide notification of student’s intent to withdraw to the Office of the Registrar when circumstances prevent the student from following the standard withdrawal process.
In cases where a student is dismissed administratively (e.g., expelled), UNC will use the date that the institution terminates the student’s enrollment as the official withdrawal date.
A student with financial aid should contact the Office of Financial Aid at 970-351-2502 prior to withdrawing to determine the effect of the withdrawal on financial aid. The website of the Office of Financial Aid may be found at http://www.unco.edu/ofa/aid/maintaining/index.asp.
The Office of Financial Aid will use the official withdrawal date documented by the Office of the Registrar for the purpose of calculating the return of Title IV funds.
Students will receive a grade of "W" on the transcript for each course that has not been completed. The grade of "W" does not impact the student’s GPA. Grades for courses that have been completed during the current semester will remain on the transcript.
Financial Aid Recipients
The Office of Financial Aid will use the official withdrawal date documented by the Office of the Registrar for the purpose of calculating the Return of Title IV funds. Students who fail to attend classes may have to repay part or all of Title IV funding received.
Students who withdraw from school prior to completing 60% or a term may be required to repay a portion of the federal financial aid received for that term. Federal aid includes Federal Stafford Loan, Federal Perkins Loan, Federal PLUS Loan, Federal Pell Grant, and Federal Supplemental Education Opportunity Grant. Students may also become ineligible for future aid — see "Standards of Satisfactory Academic Progress".
Students who receive all "F" or "UW" grades will be classified as an "Unauthorized Withdrawal" and the Office of Financial Aid will use the official last date of attendance documented by the Office of the Registrar, if available, for the purpose of calculating the Return of the Title IV funds. Students planning to leave school, it is important to follow the formal withdrawal procedures with the Office of the Registrar and understand the financial obligations.
For more information on how your withdrawal will impact financial aid, please visit http://www.unco.edu/ofa/aid/maintaining/Withdrawing/index.asp.
Housing and Residential Education and Dining Services
The Housing and Residential Education and Dining Services Departments will follow the University rate schedule with the first ten days being charged at the daily rate up to the 25% withdrawal charge.