Withdrawal Process — Extended Studies

Degree Program Policy—Drop/Withdrawal

Individual course and complete semester drop and withdrawal policy is as follows. Drop and withdrawal deadlines and corresponding refunds are calculated on each individual course as follows: 

• When a student withdraws from all courses for a semester, any grades already assigned to courses for that semester will appear on the student’s transcript. A grade of “W” will appear on all other courses for that semester.
• Student notification to Extended Studies and/or the Registrar’s Office of intent to drop or withdraw from courses during evenings and weekends will be based on email or phone message date/time stamp. Contact Extended Studies at (970) 351-2944 or 800-232-1749 or by email info@es.unco.edu.

Nondegree Program Policy — Drop/Withdrawal

Independent Study course drop and withdrawal policy is as follows:

• Drop can be made up to 36 calendar days of enrollment upon verification that no work has been submitted for grading. Tuition refund is 90%. 
• Withdrawal is made after 36 calendar days of enrollment. No tuition refund after this time. 
• Drop and withdrawal must be made by contacting Extended Studies at (970) 351-2944 or 800-232-1749 or by email info@es.unco.edu.

Professional Development, Workshop, Dual Credit, Faculty Led Study Abroad, and Contract course individual drop and withdrawal policy is as follows:

• Courses offered in a concentrated delivery format and to specific audiences have individual add, drop, and withdrawal deadlines. These deadlines are listed with the course information and communicated to the student upon registration. Due to the cash funded nature of these courses, the drop deadline may occur prior to the course start date. Contact Extended Studies at (970) 351-2944 or 800-232-1749 or by email info@es.unco.edu for specific deadlines.

Retroactive Withdrawal Appeal:
Due to the delivery of these courses through Extended Studies, appeals will be determined jointly by the Registrar and the Executive Director of Extended Studies. In addition, students who withdraw and have both campus based and Extended Studies courses will be handled jointly by the Registrar and Extended Studies.

A retroactive withdrawal appeal may be necessary when a student experienced extenuating circumstances, or an incident of such trauma and major proportions, that the student could not have reasonably been expected to possess the normal capabilities necessary to complete the academic period satisfactorily or complete a University withdrawal. Factors not accepted for a retroactive withdrawal appeal include, but are not limited to, poor academic performance in a class, time management related situations, or lack of adherence to/awareness of university policy.

Students have 90 days from the end of a course(s) to file a petition for a retroactive drop or withdrawal. Appeals made after that time will require University Leadership approval. All petitions must be in writing and signed by the student, legal guardian, power of attorney, or executor (in case of death). Documentation may be required if the petition is from someone other than the student. Students should include a written statement describing the circumstances and reasons for the appeal and any required documentation.

The required form and supporting documentation needed to consider a retroactive withdrawal appeal can be found on the Registrar’s Office website. http://www.registrar.unco.edu/withdrawal.html. The retroactive withdrawal appeal form and supporting documentation must be filed in the Office of the Registrar within 90 days from the end of a course(s).