Grade Appeals
Grade Appeal Process
UNC College of Osteopathic Medicine (UNC COM) follows a fair, transparent, and timely process for resolving academic grade appeals tailored to the needs of medical education. No appeals shall be considered for passing scores
Cause of Final Grade Appeal
A final grade appeal may be initiated if a student believed there was:
- An error in grade calculation.
- A misapplication of the grading policy outlined in the syllabus.
- Inconsistent or unfair application of grading standards.
- Disagreement with academic judgement alone is not grounds for appeal.
Procedure for Final Grade Appeal
Step 1: Informal Resolution. Students are encouraged to attempt to resolve grade disputes by meeting with the Course Director before initiating a formal appeal. The Course Director for each course is indicated in the course syllabus and serves as the instructor of record.
Step 2: Formal Appeal Submission. If the issue is unresolved, the student may submit a formal written appeal to the Office of Student Affairs. Appeals must be filed within three (3) business days of the posted grade or decision. The Associate Dean of Admissions and Student Affairs (or designee) may grant an extension in cases of extenuating circumstances (e.g., illness, accident, or significant hardship). The written appeal must include:
- Student name and ID number
- Course title and number
- Statement of which grade is being appealed.
- Grounds for appeal and supporting evidence.
- Reference to relevant syllabus and policy language, if any.
- Resolution sought.
The Office of Student Affairs shall review the submission within three (3) business days (e.g., Monday - Friday exclusive of University Closure) for completeness and scope. Incomplete appeals shall be returned to the students with the option to revise and resubmit. Any resubmission must be received within one (1) business day.
Step 3: Initial Appeal to the Associate Dean. The initial appeal shall be forwarded to either the Associate Dean of Preclinical or Clinical Education. The Associate Dean may request additional information or hold a meeting with the student. A written decision shall be issued within three (3) business days of review.
Step 4: Final Appeal to the Deans Council (DC). The student may appeal the decision of the Associate Dean if they believe the decision was arbitrary or capricious, in violation of policy, or if they can present new evidence that was not available at the time of the initial appeal decision. The final appeal must be submitted within three (3) business days of the original appeal decision to the Deans Council of UNC COM. The Associate Dean whose decision is under appeal, shall recuse themselves from the DC appeals process. The DC shall issue a final written decision within three (3) business days of receiving the appeal. The DC’s decision is final.
Confidentiality and Non-Retaliation
- All appeals are handled confidentially.
- No student shall face retaliation for filing an appeal.
Record Keeping: The Office of Student Affairs shall maintain records of all academic appeals as outlined in the Retention Policy.